دعوت از برنامه نویسان برای ساختن بهترین برنامه مدیریت زمان Time Management
آیا تا به حال به فکر استفاده از برنامه های مدیریت زمان روی دستگاههای خود افتاده اید؟ خواهید دید که وارد کردن معلومات و به روز نگهداشتن آن سخت ترین بخش این کار است. بدتر که نمی توانید آن را به راحتی به روز کنید و گزارش های مورد نیاز خود را از آن استخراج کنید. در این مقاله انگلیسی به معرفی بعضی از برنامه ها Time Management خواهیم پرداخت و متاسفانه خواهید دید که نیازهای اولیه یک مدیریت زمان خوب یکجا جمع نشده است و آنهایی که دارای بخشهایی از مشخصه های یک برنامه کاربردی را دارند، تحت وب و با پرداخت هزینه های کلان موجود می باشند. پس باید بهترین برنامه مدیریت زمان را از نو نوشت و با تیمی کارآمد به پروژه ای موفق تبدیل کرد.
بهترین برنامه مدیریت زمان باید این مشخصه ها را داشته باشد:
- ایجاد راحت لیست و اقلام کاری بر روی کامپیوتر
- راهکاری برای اولویت بندی اقلام در دستگاههای دستی
- مشخص نمودن اثر و فشار و اهمیت هر قلم کاری
- تعیین مدت زمان نیاز انجام آن و قابل تعامل با مایکروسافت پروژه
- ترتیب دادن کارها با ایجاد ارتباط سیکونسی مانند پریماورا
- ایجاد لیست کاری در تقویم خود دستگاه یا بهتر گوگل کلندار
- ثبت زمان شروع و مدت انجام کار هر قلم در دستگاه دستی
- خروجی اکسل و مایکروسافت پروژه با چارت و جدول
- قابلیت کار روی کامپیوتر و دستگاه دستی مثل موبایل و تبلت
- تحت وب برای کار گروهی و ابری و اشتراک گذاری خوب در کلیه سیستمها
در برنامه های معرفی شده زیر هیچ برنامه مجانی با قابلیت فوق موجود نمی باشد و احتمالا در برنامه های پولی به نحوی هر یک از موارد فوق دیده شده است ولی یک برنامه که همه این قابلیت ها را داشته باشد، وجود ندارد…
از برنامه نویسان محترم و علاقمند دعوت می شود که با هم برای توسعه و ساختن این برنامه تیمی تشکیل دهیم که هم کارایی برای کاربران داشته باشد، هم با یک برنامه مدیریت بازیابی، راههای درآمد زایی این برنامه رایگان را بررسی و عملی کنیم.
Discover how to manage your time with these 23 time management tools. Learn how to boost your productivity and efficiency, and get more things done.
23 Time Management Tools That Every Busy Person Should Use
The terms Objective Time and Subjective Time, usually mean very little to most people.
Yet, they represent a distinction that we experience almost every day. If you’ve ever sat in the dentist’s chair, or in front of an exam paper, and marveled at how long it takes an hour to pass by, then you’ve experienced subjective time.
The same goes for time that “flies by”. The clock might say that a game only lasted an hour, but according to your perception of time, it only just started ten minutes ago.
This difference between Objective Time and Subjective Time, is the principal at the heart of Time Management, a system of priority and achievement, that uses psychology to help busy people get things done.
Help! I am Running Out of Time
The process of time management refers to actively taking control over the amount of time devoted to particular activities. It is a method commonly used within workplaces to assess and evaluate efficiency. Time management tools are designed to help you maximize your resources.
However, it can also be employed to prioritize, order and streamline life outside of work. Especially when it comes to striking a healthy work-life balance.
But that’s just part of the story…
The important thing to understand about good time management is that it is not about doing or having everything.
It is about accepting the fact that you have limited time and that you can place objectives in priority and non-priority categories, without jeopardizing them.
For great time management, you need to know when to knuckle down, when to delegate and when to give yourself a much-needed break.
If you’re willing to accept that you have limited time and that not all tasks are created equal, then you are ready to move on and become efficient.
Wait! What Can I do to Get More Time?
You are much more likely to live your life efficiently if you have a good idea about where it is heading.
Solid time management skills are primarily concerned with smaller goals and tasks. Things like answering urgent emails, taking the dog to the vet, etc. The hundreds of little objectives that make up a typical day, are bound to get easier to order if you know which ones are most likely to keep you moving in the right direction.
So, think about where you want to be next. Write down three big goals on a piece of paper, and pin it to your office wall or your fridge door.
The decision to draw up a list of tasks might sound like a simple one. But you’d be surprised at how few people take advantage of list making in their day to day lives. Make sure that your tasks are 100% clear.
This is the age of the ‘super worker’ — the ability to balance a hectic work life and private life is presumed to be innate.
If you can’t keep up, you must be bad at your job or not dedicated enough.
This, of course, is untrue. And there is no need to memorize thirty different tasks, memos or responsibilities when you can just write them down.
What if I Just Can’t Seem to be Able to Manage My Schedule?
The beauty of keeping a regular schedule is that it provides you with a visual representation of your day. At dapulse, we learned that effective time management requires planning of your tasks, and understanding the big picture in a glance.
(This is how it looks when we manage our tasks with dapulse)
It is difficult to spontaneously plan a whole day in the morning and stick to it, precisely because of the concept outlined above. The inconsistency between subjective time and objective time makes it hard to prioritize it while you are actively participating in it.
For example, you might presume, in the morning, that fifteen minutes are enough time to drop an envelope at the post office on your way to work.
However, the clock is likely to move quickly if you are relaxed and enjoy your favorite songs in your car, and you’ll probably exceed your given time-frame. With a schedule, you can make tweaks and changes to your daily life, based on these experiences.
So, you could take the thirty minutes that you usually end up spending drinking coffee and, because you are now aware of your propensity to dawdle, either get up earlier to enjoy this time in full or find a way to combine it with a second task.
Alternatively, if drinking your coffee leisurely is likely to motivate you to work harder later on, it could be worth making time for it on your schedule by removing a non-urgent task.
If hunger causes you to get distracted and prevents you from getting work done, make time in your schedule for some brief but regular food breaks. It is best to think of each day as a mini-narrative; structure and arrange it around your individual needs.
So How Will I Know Which Tasks to Move Around?
It can seem a little childish, as an adult, to have to tell yourself you cannot check your notifications or post a status. But subjective time (that old chestnut) means that we often end up spending much longer on these things than we realize.
It is rarely just the few minutes you promised yourself it would be. And this goes for all kinds of distractions — even staring out of an office window can sometimes seem preferable to knuckling down — but with the help of a time log, you can quickly identify these patterns of distraction and replace them with something more valuable.
To create a time log, spend a week recording your activities at each thirty-minute chunk of the day. It is going to feel a little fussy and over meticulous at first. But at the end of the week, you should have an (honest) depiction of how you spend your timeand how much of it is being wasted on distraction and procrastination.
Do you see that thirty-minute chunk spent playing Angry Birds? You need to pick it up and move it out of your work day and into your private time (or you could do it while you’re commuting for example). Now move some non-urgent tasks or duties aroundto fit it in, if you feel like it is necessary.
Can Better Time Management Improve Performance?
The main reason why time management is so effective for improving performance is because it does not have to delineate between ‘good’ and ‘bad’ or ‘allowed’ and ‘not allowed.’
It is up to you to decide how you spend your time. And there should absolutely be room for healthy distractions and treats. Especially if they end up motivating you or keeping you mentally nourished. But they need to fit into the right place.
Your day is like a jigsaw puzzle with too many pieces. It is your job to decide which pieces are the most important and which can be discarded.
Time Management Tools That Will Boost Your Efficiency
⌛ Cal – Manage Your Calendar
Cal is an Android app by Any.do. It’s designed to unlock the potential of Google Calendar and make you more productive. When it comes to planning and management, Cal is your best buddy. With an excellent user interface and design, this free app has received nods of satisfaction from its users ever since its release.
Cal, in its Android app provides you with a resizable widget making it possible for you, to always be on top of your events. Because it’s by Any.do, it integrates with it perfectly and features the same type of interfece the Any.do users are so addicted to.
⌛ Workflow – Automate Your Tasks
Workflow is a powerful app (iPhone and iPad) that connects actions together, to automate actions on your device. This fantastic app allows you to automate tasks on your iPhone, by integrating other apps (kind of like IFTTT for your mobile). It enables your work to go smoothly and allows you to sit back and enjoy.
Workflow includes more than 100 actions for various preloaded apps, such as Dropbox, Evernote and Uber. It also has some extra features such as making animated GIFs, creating PDFs, and GPS directions. For example, you can easily create a workflow that takes your last photo, saves it to Dropbox and copies its short URL to your clipboard.
⌛ Timely – Track Your Time
Timely is an iPhone, iWatch and Mac based scheduling and time tracking app. Timely allows you to take care of your schedule efficiently and without any effort.
With a truly real-time syncing engine, you can start a timer on the one device, then pause it from another. Similarly, you can add hours from your desktop, and they will instantly show up on the phone.
The main advantage of timely is that it allows you to log hours directly from your favorite calendar, and it allows integration with the major calendar apps. It will be the perfect choice for you if you are planning to start a new project, or delegate work to employees and decide who got too much on their plates.
⌛ Checklist Wrangler – Master Your Checklists
Checklist Wrangler is an iOS time management app with a variety of checklist management options that has been widely appreciated by iOS users worldwide. With its useful and easily manageable templates and auto checklist creation in between intervals of a week, months or years, Checklist Wrangler ensures you an easily manageable task list.
To make your life easier, checklists and templates can be synced between all devices. Multiple checklists allow you to monitor several lists at a time. Checklists can be emailed to friends and printed when you need a hard copy.
It shows you the objects you must collect and the action you need to take directly and helps you remember the essential checks for daily routines. Along with its quick editing and arranging, e-mail checklist, iCloud sync and Print list option, it is an important app for your iPhone or iPad.
⌛ Google Keep – Your Control Center
Google Keep is yet another brilliant time management app from the search engine giant Google. Keep allows you to save your thoughts, notes, lists, photos and audios and access it from anywhere anytime anyplace. Let it be a party invitation, list of gift ideas, memorable moments, Keep is your best bud.
The main features of Keep include a location based reminder, timer and sharing feature that gives you the comfort of sharing your thoughts and notes with others as well. It is a shame giving out a product this good for free, but the Google has amazed us yet again and this awesome app with all the time managing necessities onboard is free.
⌛ OmniFocus – Task Manager for Mac
OmniFocus is an awesome task manager for Mac, iPad and iPhone. It has a carefully developed and fine-tuned system of time management which keeps your life and work balanced. It keeps you up-to-date with your projects and works and helps you to accomplish them faster.
Besides being a time planner, OmniFocus is also an awesome life planner that allows you to plan your weekends or days. The latest version of OmniFocus is also available in Apple watch.
⌛ Timeless – Alarm Clocks & Reminders
Timeless is an iOS based time management app that provides you with Alarm Clock and Reminders that are sure to remind you of your undone task. Timeless is a pleasure to use and can be integrated seamlessly into your workflow.
This multi-alarm system is very simple to use and self-explanatory, it has a very user-friendly design and working pattern allowing you to work on it like a pro even if you are a first-time user. Some of the primary features include the ability to set unique alarms, add custom titles and fading in effects; among others.
⌛ Anti-social – Social Blocking Time Management App
Social networks can be a major distraction for your work. If it is, Anti-social is the right time management tool for you. Getting your work done between chatting is a really difficult task, to help you with this anti-social ensure you a distraction free environment.
The main advantage of Anti-social is that unlike other such apps that block all sites, in anti-social, you can select the website that you need to add to the block list. The process of typing out the individual websites to this list can be a bit cumbersome, but, all in all, anti-social is a great app.
⌛ focus@will – Structured Music Library
focus@will takes a different approach towards focusing our mind and provides us with a carefully structured music library that has been scientifically chosen by renowned neuroscientists and ADHD experts. As their website say, ”Music you like is created to engage you.”. It is true that you are likely to be more focused if you listen to music in the background while studying or working, and it has been attested to by many satisfied users.
The company has partnered with leading health institutes to choose and make scientifically useful music, bringing you to a very relaxed but alert and focused brain.
⌛ Focus – Motivational Anti Distractions App
Focus (HeyFocus) is an incredibly useful app for MAC users that blocks out websites like Facebook, and Reddit, which distracts you from your daily works and studies. Focus is Mac menu-bar app that helps you to focus on your work at hand. Moreover, the app is innovative as well. Once you block a site, a motivational quote is displayed to get you on track and improve your productivity.
The timers present in the app allow you an interval based blocker that is useful so that it reminds you to take a break thus increasing your mental agility. The most useful feature of Focus is the hardcore mode. It is a feature made for guys who need a harder push to focus on their work, enabling the hardcore mode will stop you from changing the timer once it has been set, thereby making sure that you do not lag on your job.
⌛ Freedom – Efficient Blocking System
Freedom has got each and every right to boast of their ability to make its users more productive. A dedicated app with an attractive interface and efficient blocking system, freedom is a great app for those who are wishing to be more productive and efficient. Unlike some other apps,
Freedom does not require us to type in the names of individual apps but has a list of usually distracting website handy that just needs to be checked up.
⌛ Timewarp – Block Out Distractions
Timewarp is a chrome app that kindly reminds us not to procrastinate when we need to get things done. By setting up wormholes, Timewarp helps you to block out distractions that make you less productive. On the notice of getting into a time-wasting site, Timewarp helps you to redirect to a more productive site that you can specify and gives you a motivational quote to give you an extra boost.
(Source: Chrome Web Store)
By selecting the required option we can turn off social buttons, thereby bringing one more of your distractions. Like all Chrome apps, it got the same disadvantage that it cannot be used in any other browser.
⌛ focus booster – Boost Your Focus
Looking for an easier way out to manage your daily life? This is one app that boasts of helping you to improve work productivity significantly and is available for both MAC and PC. The app can be used online. If you are spending half the day replying to emails or watching too many viral videos or reading blogs, this is the best app for you and your work.
(Source: focus booster)
The app will help keep track of all your activities and tell you just how much of what you are doing. All sessions are recorded automatically, and you get in-depth graphs to understand where your time is going – so you can improve on it.
⌛ Freckle – Time Tracking Tool
Freckle is an user-friendly online time tracking tool that their team has prepared by going through four time tracking apps for two and a half years. Freckle is widely acclaimed by many as the most flexible and easy to use time management solution that they have ever seen. Freckly helps you increase your team member utilization, work rhythms, budget accuracy and your client and project overhead.
So if you have a team to manage and work to be done in time checking out Freckle would be a really good idea for you.
⌛ Harvest – Time Tracking Made Easy
Harvest is an elderly time tracker that has been on the field since 2007 and has been attracting approval and satisfaction since its inception. Harvest is the best product that you can consider using from the web, Smartphone or any other application.
It is rightly said about freckle that ‘it has never been so easy to track time’, with its simple, intuitive interface it attracts attention and bring your team onboard quickly and efficiently.
⌛ RescueTime – Stay Productive Easily
RescueTime is time management software for staying productive and happy in the modern work place. With so many distractions and possibilities in this digital life, RescueTime makes it easy for understand our daily habits better so we can focus and be more productive. RescueTime runs securely in the background allowing us to carry on with our work, and it tracks time spent on apps and websites, thereby giving us an accurate picture of our day and it provides us with detailed reports and data based on our activities.
(Source: Rescue Time)
Other important future of this app includes time alerts, log highlights, blocker timer, and activity recorder. RescueTime is used all over the world by renowned companies like BBC, The New York Times, TechCrunch, BuisnessWeek, and so on.
⌛ SelfControl – Distraction-Free Workspace
It is a free and open source Mac only application that blocks access to distracting websites, or anything else on the internet which lags you on your work. It is simple but very powerful software that requires only to set a period to block the sites that are added to your blacklist. With just a click of the start button, a process starts and until the timer expires you can be sure of a distraction-free workspace on your computer.
The product is widely used by freelancers and other individuals to keep up with their work and is not used by professionals. It is more of a personalised software which would be unwise to use in professional scenes.
⌛ StayFocusd – Stay Focused
StayFocusd is a Chrome app that increase our productive by limiting the amount of time that we spend on time-wasting websites. The app has been acclaimed by many famous journals and newspapers as well as online forums such as Lifehacker or Mashable. It is common for people to end up wasting time in Social Networks, all while trying to finish an important task.
(Source: Chrome Web Store)
This is where StayFocusd comes in; it is a highly configurable and useful app that blocks out entire sites, specific subdomains, paths, pages or even specific in-page content like videos, and games. The only disadvantage of this is that such a useful site is not available on any other browser except chrome.
⌛ Tick – Time Tracking App
Tick is a very straightforward time tracking software that has always helped pros to run their team smoothly and efficiently towards more productive goals. Tick boasts of its power to help many people to save time and use it for profitable projects. Last year they helped to save 15 million hours for more productive things.
(Source: Tick App)
It is software used for both professional and personal use by people and companies all over the world. Together with its first-class performance, user interface and efficiency Tick is one of the best software that money can buy. With its seamless time tracking, powerful reports, and real-time budget tracking, Tick is one of the best options for you.
⌛ Time Doctor – Manage Your Time
Time Doctor is a very accurate time tracking software, which helps you to track you employees’ working hours and efficiency as well as manage your finances. You can add your team members to your dashboard and check out the work was done by them and the time they took. These facilities are provided for the version for the administrators and managers while the one for individuals allows us to track our work.
(Source: Time Doctor / YouTube)
It helps in figuring out our idle periods and correct it. The work was done and the time taken can be reviewed and easily be increased with this free time management tool.
⌛ Time IQ – Easy Time Tracking
Time IQ is a tracking made an easy web-based app for agencies, design studios, freelancers and any service based businesses. It is a team based app that allows you to monitor your teams’ works and hours. The work done by your employee from the moment they login to our system is monitored, and live-feedback is provided to the administrator’s calendar.
The robust visual reporting allows the administrator to check the proficiency and profitability of your workers. If you are a team leader or run a business, this is the right time management app for you.
⌛ Toggl – Ultimate Online Timer
Toggl is the ultimate timer, which anybody will desire so dearly if hear about. It is insanely simple yet incredibly powerful. It is built for speed and ease of use.
There are nearly 1.5 million toggle users who make their work and workforce easier and manageable.
⌛ TrackTime – Browsing Habits Monitor
It is a MAC only app that tracks your time for you. They calculate the time you spend against multiple projects and helps you to monitor your web browsing habits and iTunes listening time.
Track time helps you to keep track of your projects at hand and calculate the time taken for each if you have more than one. It regularly gives you report so that you can review it and correct your week periods. The app is open source that makes it the most useful and accessible time tracking product for Mac users.